"Heads up! The screenshots in this article are from Clipchamp for personal accounts. The same principles apply to Clipchamp for work and school accounts."
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Transform your productivity by converting audio to text in your favorite Microsoft apps. Fast and secure, the AI-powered audio transcription across Microsoft helps those who like to capture thoughts in real-time and those who prefer voice typing for accessibility.
Turn your inspiration and ideas on the fly into first drafts for documents and presentations, or enhance your video creations with subtitles and downloadable transcripts in global languages.
Learn how to unlock new levels of efficiency inside your favorite M365 apps, including Microsoft Word, Clipchamp video editor, PowerPoint, and Microsoft Teams in this useful guide.
Method 1. Transcribe audio to text in Word
The dictate feature in Word can speed up your document creation. Capture your brainstorms and escape lengthy typing sessions with this audio to text converter. The feature is especially useful for individuals with mobility restrictions who find typing difficult. The transcription is simple to use yet very powerful as it can also identify different speakers and create a transcript with labels and timestamps, saving you future editing time.
How to use Dictate in Word to transcribe audio
Open a new Word document in the Word app, or Word online.
Select the dictate icon in the home ribbon in Word.
Enable microphone permissions for your device and restart Word.
Click the dictate icon to start your recording. The icon will turn blue, and a recording timestamp will show you the length of the recording.
Start speaking clearly and watch the audio get transcribed in your document in real-time.
Click the dictate icon again to stop recording.
Review your notes, adjust your document formatting and save your audio transcription.
3 ideas to use the audio to text converter in Word
Capture brainstorming session notes in real-time so they can be rearranged into reports and solutions faster.
Transcribe lecture halls so the key points from the study material can be converted into easy learning notes.
Turn interview audio to text and speed up writing in the workplace or creating journalism content.
Feature notes
Dictate is only available to Office 365 and Microsoft 365 subscribers.
Users can also upload an audio file to generate a transcript if they are using Word for Microsoft 365 on Windows in Commercial Tenants.
Those who use a screen reader program such as Windows Narrator can also use a screen recorder to transcribe audio to text for additional accessibility support.
Method 2. Transcribe audio from voice recording in Clipchamp
The online voice recorder in Microsoft Clipchamp helps you record your voice to make a video voiceover quickly. Free and with guaranteed privacy, it can be paired with the autocaptions feature to generate subtitles and convert audio into a transcript in diverse languages.
How to transcribe voice recordings in Clipchamp
Create a new video at app.clipchamp.com or using the Microsoft Clipchamp app.
Locate the record & create tab on the toolbar and select voice recorder.
Allow microphone access in the popup window.
Choose your microphone source, do a mic test, and turn AI speaker coach feature on or off.
Click on the red button to start and finish your voice recording to appear on the timeline.
Select the audio asset on the timeline, then click on the captions tab on the property panel.
The smart voice detector will generate subtitles and a downloadable video transcript in .SRT format showing text and timestamps.
3 ideas to transcribe voice to text converter in Clipchamp
Record a personal voice track in a global language and generate subtitles in your preferred language.
Narrate video essays and slideshow videos to tell the story behind the images and accompany it with subtitles.
Make step by step instructions for a demo video and share it with accurate subtitles and a written transcript.
Feature notes
Audio transcription is free for all users in Clipchamp, but voice recordings are limited to 30 minutes at a time so record multiple takes for longer voiceovers.
The audio transcripts can also repurposed as content for Word documents and other document needs.
Users can fix poor sound quality and reduce background noise in voice recordings with the noise suppression tool.
Method 3. Transcribe audio from video in Clipchamp
Want to transcribe a video into text? Simply enable the auto subtitle generator in Clipchamp video editor to create accurate subtitles and a downloadable transcript in a few clicks.
How to transcribe video to text in Clipchamp
Create a new video in app.clipchamp.com or using the Microsoft Clipchamp app.
Upload your own video using the import media button in the your media tab on the toolbar to browse your computer files or connect your OneDrive.
Add the video to the timeline then select the captions tab on the property panel.
Select the audio language and check the box to filter profanity in the popup window.
Click on the transcribe media button to start creating captions for your video's audio.
Review the transcript along with the video timestamps and click on a specific word if you need to rewrite it.
Download your video transcript using the download captions (.SRT) button and your file will automatically download to your device.
3 ideas to use AI video to text transcription in Clipchamp
Transform YouTube videos, Reels, and video podcasts into videos with stylish subtitles and reuse the transcript for your video SEO needs.
Make inclusive training videos with text captions, audio descriptions, and sign language stickers, and repurpose the transcript in documents and emails.
Polish meeting clips with AI captions to make them easy to skim and review for teams, and attach the video transcript for accessibility.
Feature notes
Autocaptions and video transcription is free for all users in Clipchamp, but the generation time will depend on your internet connection and the length of your video.
Global languages are supported however only one language can be transcribed per video.
Video to text transcription is powered by Microsoft Automatic Speech Recognition so it's safe and accurate.
Method 4. Transcribe audio to slides in PowerPoint
Need a way to create content for your slides quickly? Dictation in PowerPoint allows speech-to-text transcription online, creating a dynamic and efficient way to speed up your workflow and generate content to add to your presentation placeholders and speaker notes.
How to convert audio to slides in PowerPoint
Create a presentation or open existing slides in Microsoft PowerPoint.
Select the dictate icon from the home ribbon in PowerPoint.
Enable your mic using device settings and restart PowerPoint.
Turn on the dictate icon and start speaking to see the voice to text appear in your slides.
Edit your audio transcription and adjust the placement in your slides.
3 ideas to use audio to text converter in PowerPoint
Record your initial ideas and transcribe them to create an outline for your slides, then refine it into polished sentences using Microsoft Copilot in M365.
Transcribe your audio into text to extend your slides so viewers can review asynchronously, and in an accessible manner.
Capture your insights for each slide of a lengthy presentation and use the transcript to create comprehensive speaker notes to use during your presentation delivery.
Feature notes
Fix any transcription mistakes in real-time using the keyboard while the dictation feature is running.
Speak out full stops and add punctuations to your transcript, saving editing and refining time.
The AI-powered transcription doesn't store your voice data so it's safe and secure.
Method 5. Transcribe meeting recordings in Teams
Convert meeting audio into notes automatically with the transcribe feature in Microsoft Teams. Share the transcript with stakeholders or supercharge your productivity after meetings with handy action items for the team.
How to generate a transcript in Microsoft Teams
Start a Teams meeting by selecting the + new meeting button in the Microsoft Teams app.
Select the record and transcribe option from the more actions or three dots in meeting controls to start recording your meeting.
Once the meeting recording is over, your meeting audio will be converted to text and saved in the meeting details.
Navigate to the meeting recap tab to find the video recording of the meeting, AI-generated notes, as well as the AI-generated transcript showcasing timestamps and speakers.
Select the transcript button, choose download and select the transcript file format as .docx or .vtt file.
Your meeting transcription will save to your device.
3 ideas to use meeting audio transcriptions in Teams
Generate a transcript and find a list of milestones, follow-up tasks, or decision-making items so meeting attendees and stakeholders stay in the loop.
Transcribe demo and training meetings to develop written guides and handouts for clients and new employees to refer to after the meeting.
Convert meeting recordings into text, find interesting talking points and quotes then repurpose the content to fuel blog posts and corporate video ideas.
Feature notes
Ensure the transcription language matches the language spoken in the meeting so the transcript will be accurate.
Request IT admins and meeting organizers to allow recording and transcribing permissions for the Teams meeting.
Find meeting recording and transcripts saved to OneDrive for business.
Frequently asked questions
Can Microsoft Copilot AI transcribe audio?
Copilot in M365 can transcribe and translate audio recordings, which can help users streamline tasks and enhance productivity with the power of AI.
What audio file formats can I transcribe in Microsoft?
Microsoft transcription services across Word, PowerPoint and Clipchamp video editor currently support .wav, .mp4, .m4a, .mp3 audio formats.
Can I transcribe a screen recording in Microsoft?
Accessibility is a key priority at Microsoft, so users who use screen reader programs can also transcribe audio to text using Microsoft Word online.
Get started in your favorite productivity app in M365, or discover more accessibility tools embedded in Microsoft to help you achieve more.
Continue learning about creating videos for work, or how to create impactful videos by recording a PowerPoint with Clipchamp.
